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Invoice Processing

Digital Invoice Processing

More time thanks to digital invoice processing

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You can count on it – cost-cutting, secure, available anywhere.

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Digital Invoice Processing

The manual entry of invoices arriving in your company not only takes up an enormous amount of time for you and your employees, but also has high cost. For example, due to long waiting and processing times, cash discounts can’t be taken. That’s not all: a lack of transparency who currently handles each invoice further complicates processes, resulting in latencies and delays. You can easily simplify the invoice processing in your company with a digital solution: digital invoice processing.

Regardless of whether invoices arrive in your company by post or electronically, e.g. by email, the complete invoice workflow can be mapped digitally – improving the whole process of handling invoices.

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No digital invoice processing in use?

This costs companies time, money and nerves:

  • 14 days can take to check/release a paper invoice.
  • 11 EUR is the cost of processing a paper invoice.
  • 0.5 % of all paper invoices get lost.

The most important features of digital invoice processing at a glance

Simplify and automate your invoice processing workflow – from invoice receipt to invoice workflow to revision-proof archiving.

Invoice receipt: Import via flexible input channels

In digital form, such as an X-invoice or in ZUGFeRD format, it is fully automated and transferred to the software.

Invoice receipt as a function of digital invoice processing

Invoice recognition: reading and extraction of data.

All relevant information such as header, footer, and item data is automatically read from the invoice and is available anytime and anywhere. Manual typing and data transfer are a thing of the past.

AI based invoice recognition data extraction

Data verification: Visual check with AI support

After recognition, the extracted data is available for verification and editing. Users are supported by artificial intelligence (AI), which learns independently from the inputs on a continuous basis. This makes the software increasingly intelligent over time and steadily increases recognition rates.

visual check and editing
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Webinar

Make your invoice process an enjoyable, digital experience –  Cloud-based

Everything that can be automated, must be automated!

Invoice processing is a great example. Manual invoice processing drains you of valuable resources like energy, time, money, and the ability to focus on more meaningful work. Yet the whole process can be seamlessly digitalized. Let the machines do the heavy lifting for you! 

d.velop invoice processing software can:

  • be directly integrated into your ERP, accounting, or merchandise software
  • process all invoices arriving via different channels (e-mail or post)
  • correctly extract data, sort and classify all invoices
  • set up workflows for verification, approval, and posting
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The invoice workflow: checking, approving and booking

Both the digital approval workflow and the conditions for each (checking) step can be customized according to your requirements – design approval processes according to your rules.

digital invoice processing invoice workflow checking, approving and bookingg

Seamless integration into existing systems

The digital invoice processing seamlessly integrates into your existing systems (ERP, accounting, and warehouse management) and is directly linked to your procurement and accounting processes.

The digital invoice processing seamlessly integrates into existing systems

Revision-proof Archiving: Keeping all Invoices in Sight

The booked invoices are stored in a revision-proof digital archive and can be found at any time and from any location. Access is controlled through individual authorization structures.

The booked invoices are stored in a revision-proof digital archive

Seamless integration of digital invoice processing

d.velop’s digital invoice processing is directly linked to your accounting department and thus fully integrated into your ordering and accounting processes. It digitizes and automates both the reading and processing of all incoming invoices. It thus ensures that all invoice processes are handled as simply, quickly and transparently as possible: from the factual invoice verification to the release and final account assignment. And all this according to the requirements of the GoBD.

Is Microsoft SharePoint set as a strategic platform in your company?
Then simply expand your SharePoint with electronic invoice processing made especially for SharePoint and Microsoft 365.

more about Invoice Processing for Microsoft 365 & SharePoint

Enthusiastic users of digital invoice processing

Organisation

Founded in 1930, the company GREIWING has evolved into an internationally renowned specialist in the field of silo logistics. This encompasses all goods that are stored in a silo, such as plastics, construction materials, granules, and even foodstuffs, that are capable of flowing.

“The move to the cloud naturally frees up working hours,” says Oberfeld. “Through digital invoice processing, you can identify cases where receipts are not approved. The finance department recognises this and can take action. As a result, our cash discount revenues have significantly increased.”  

Marcus Oberfeld Head of Organisation GREIWING logistics for you GmbH

Project management

The Klinikum Westmünsterland GmbH is a corporation in the healthcare sector. Its headquarters are located in Ahaus in the Borken district. The GmbH operates, among other facilities, 6 hospitals with 1,485 beds and serves 55,000 inpatients annually. In addition, there are 6 senior and care centers with an average of 80 residents, 4 day care facilities, and the subsidiary “Gesundheitszentrum Westmünsterland GmbH,” which provides physiotherapy and occupational therapy services.

“In addition to advancing the digitisation of the patient records, which we are already driving forward, digital invoice processing has been a crucial process in reducing logistical overhead.”

Werner Lentfort Commercial Manager Westmünsterland Clinic

Information technology

The Liebenau Foundation, headquartered in Meckenbeuren, Baden-Württemberg, near Lake Constance, is a church foundation and a private legal entity with 40 subsidiaries, investments, and independent foundations. Established in 1870, it currently employs approximately 8,000 employees at around 370 locations in 115 municipalities across Germany, Austria, Italy, Bulgaria, Slovakia, and Switzerland.

“We had very short lead times, so from the project start to implementation, after four months, the first accounts payable workflow was operational.“

Markus Holleczek Project Consulting Liebenau Foundation

Software in use

More exciting content on digital invoice processing

This is how you benefit:

  • Thoroughly proven standard solution
  • Seamlessly integrates with existing ERP/financial accounting systems
  • Provides immediate access to ERP/FA data or export files (e.g. databases, CSV)
  • Possible to pass on data to financial accounting for direct booking
  • Dual control principle
  • Reduced error rates thanks to automatic duplicate check
  • Freely configurable, multi-level approval procedures
  • Low training requirements
  • Shorter processing cycles and no transport or idle times
  • Process expenditure can be reduced by up to 75%
  • Results in valuable discounts and facilitates the timely preparation of monthly statements

Do you want to see for yourself what our invoice processing solution looks like or do you have any questions?

Request a free demo of d.velop software.