DMS for Public Administration
All Your Information Consolidated in the DMS
Data and documents are generated across various specialist departments within your authority. With the help of a digital DMS, you can store and archive all information in a legally compliant manner on a central platform. Thanks to seamless integration, you can access the eFile in your document management system directly from the respective specialist application.
The now easier and faster availability of your data and documents fundamentally and sustainably transforms your processes. Your administrative knowledge is transparently organised and available at the right time. In this sense, a DMS lays the foundation for the digitalisation of all document-based processes in your public administration.
- Legally compliant archiving
- Seamless integration into specialist procedures
- Optimisation of organisational processes
- 350 + Local authorities are among our d.velop customers.
- 100 + Districts and district-free cities opted for our DMS
- 70 + Other authorities use our d.velop products
WHitepaper
The essentials of digital processes: How to streamline and optimise administrative processes in your agency.
Contents
- Business Processes in the Public Sector
- Benefits of Process Digitalisation & Automation
- Tools for Process Modelling
- Practical Application Examples & Trends
- Added Value in Combination with a DMS
Special applications in public administration
General records management with the eFile
In addition to sustainability and legal security, cost-effectiveness is becoming increasingly important for public administration. Electronic files (eFiles) enable efficient records management by consolidating all document objects in a central digital repository. Once documents are created or stored, they are automatically assigned to the appropriate eFile within the filing plan.
- Centralised and legally compliant storage
- Time savings through simple structuring
- Increased efficiency
- Error reduction thanks to complete transparency
- Cost savings compared to analogue archive management
Find out more about the eFile for public administration
Contract management with § 2b UStG Audit Extension
With digital contract management, you always keep an eye on all contractual obligations and deadlines. The software supports you in your daily work throughout the entire contract lifecycle: from quick searches and managing tasks and deadlines to contract creation, renewal, or termination. The additional checklist extension also assists you with the § 2b UStG audit.
- Easy creation of new contracts
- Transparent overview of all contracts
- Quick evaluation and comparison options
- Deadline management with notification function
- Organisation-wide and seamless collaboration
Automation with Workflows & Process management
Relieve your employees from time-consuming routine tasks and accelerate the flow of documents and information within your organisation with digital workflow management. Our visual editor allows you to easily tailor business processes to your specific requirements—without any IT expertise. You can also seamlessly integrate external systems via interfaces.
- Automation of business processes
- Unification & standardisation of workflows
- Reduction of processing times
- Easy implementation with a no/low-code approach
Enthusiastic customers from the public sector share their experiences.
City of Wuppertal
It all began many years ago with the first case files in the Tax Office and Job Centre. Today, the City of Wuppertal consistently operates with an electronic filing plan based on the document management system d.velop documents. As part of the digital transformation, a learning management system was later introduced as a continuation of the filing plan project.
Our digitalisation strategy is holistic, and we are rolling out the DMS based on demand and priority.“
Ascheberg local authority
The local authority of Ascheberg is gradually implementing digitalisation across all administrative departments with the document management system (DMS) from d.velop. The electronic product-oriented filing plan and eFiles serve as the starting point for a digital process chain. Invoice processing is also handled entirely electronically.
The digital filing plan based on d.velop documents enables us to store documents electronically in clear structures. This allows for easy retrieval, editing, and targeted distribution of records to employees.”
District of Borken
For more than ten years now, the District of Borken has been working with enterprise content management, digital workflows, and electronic records. d.velop documents is used in almost all specialist departments. As a result, a new era of flexible administrative work has been introduced in the district administration, enabling efficient work from home as well.
Based on our current experience, we aim to further expand mobile working opportunities even after the pandemic subsides. However, the concept of mobile workstations needs to be reconsidered in the long term. Employees who choose to work from home or in the office should continue to do so via the traditional teleworking model.“
University City of Marburg
For several years now, the City of Marburg has been consistently expanding its use of d.velop’s eFile system across various departments. Not only does the electronic file system lead to greater efficiency and improved, faster collaboration, but during the pandemic, it also ensured that employees in different departments could continue working from home and will remain operational in the future.
The integration between document management and workflow—embodying the ECM concept—is very well implemented in d.velop documents.“
Our solutions for public administration at a glance
Explore the d.velop products at a glance and find the software solutions that best suit your organisation’s individual requirements.
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Document Management
Automated and audit-proof – from scanning to archiving
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Invoice Processing
Electronic processing for an optimised invoice workflow
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Digital Signature
Legally compliant electronic signature
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Contract Management
Centralised access to all contracts with deadline tracking
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Digital Mail Delivery
Digital dispatch & delivery of payslips
Industry Expertise in eGovernment
Whether it’s municipalities, federal and state authorities, public-law institutions, public utilities, or universities and research institutions – as your specialist and digitalisation partner, our experts draw on many years of experience in the public sector. With this knowledge, we develop sector-specific enhancements.
Implementing Digitalisation Projects
Are you ready to embark on the path of digital transformation, already have ideas but don’t know where to start? Then take a look at our digitalisation consulting services. Our team will support you in developing a comprehensive digitalisation strategy.
