Document Management for the Logistics Industry

Companies with a large number of field service employees can be found far too often in logistics. The term “field service” applies above all to the drivers in the company. As a company, how do you ensure that your drivers have all the necessary documents “on hand”? How do you involve your colleagues in your processes? Often, folders or binders are handed out at the start of a tour – with all the necessary documents printed out. This can be done differently – with the employee app for real logistics professionals. By using the employee app, you enable location-independent collaboration in real time – no matter where your driver is located at the time. Desk workers in the commercial departments also benefit from a modern communication platform. In addition, further content services from the d.velop platform complement transport companies – whether in contract management, invoice processing or document management.

In the shipping industry, strict schedules require optimized process management and a high level of information capability. To meet these constantly growing requirements, d.velop offers you the appropriate document management system (DMS) and other specialized solutions to ensure that you always stay on the right course. For inspection and on-board operations, for instance, the digital ship file is a valuable aid when dealing with receipts, certificates and technical drawings. All documents of a ship can be scanned into the ship file and are immediately available. The d.velop ship file provides information on land or on board about technical details, ordering processes and mail traffic with ships or simply controls the document flow in the company.

Rail freight transport is the second most common method of long-distance inland transport. Nowadays, the advantages are mainly to be seen in terms of environmental and transport policy aspects, in order to relieve the long-distance road network more than before. Companies rely on rail freight transport, especially for larger transport volumes. With increased order volumes, it is therefore even more important for the service provider to handle all commercial processes internally and with external stakeholders quickly, easily and digitally. Finding transport documents and shipping documents with just one click, automating invoices or digitally managing and signing logistics contracts – all this is possible with the d.velop platform.

Goods are often transported by aircraft for high-value and time-sensitive goods such as machines, spare parts, high-tech products, vehicle parts or paintings. This is a high value of goods that must be protected during transport. In this respect, the contractual provisions between the freight forwarder and the customer are very sensitive and require a smooth process. Digital contract management, including digital signatures, can remedy. All stakeholders involved can therefore handle contract negotiations quickly, easily and completely digitally. In addition, a document management system or automated invoice processing are also suitable solutions for logistics companies in the air transport sector.