Reference Story edding AG
How edding AG Digitalised Its Contract Management
For over 50 years, edding AG has been the leading manufacturer for marking and creatively designing surfaces. The publicly traded company employs 700 people worldwide, distributed across 17 subsidiaries in 9 countries, and sells its products in approximately 110 countries.
The ever-increasing changes in the business world have prompted edding AG to restructure the company. This new organisational structure also means that employees are not always working in the same location, complicating what were previously very manual processes. The company’s goal is to digitise these processes to the extent that the location and time of work no longer matter. Effort should be reduced and work steps made more efficient.
Contract management
Product
700
Employees
Industry
Industry
edding AG’s Approach
To choose the best possible partner, edding AG invested significant time and resources in the evaluation and selection process. Here is an insight into the company’s approach:
- Market Analysis: edding AG explored the market to see what products were available. This initial analysis was approached very openly, looking at various providers and possible combinations.
- Result: A long list of potential software providers
Market Analysis
edding AG explored the market to see what products were available. This initial analysis was approached very openly, looking at various providers and possible combinations.
- Result: A long list of potential software providers
Interviews with Departments
Internal interviews and discussions were conducted with various departments and teams to identify needs and preferences.
- Result: A list of requirements for contract management and digital signatures
Further Research
The project team conducted further research to match the long list of consolidated employee requirements with the list of software providers.
- Result: A shortlist of potential software providers
Product Presentations
edding AG reviewed the potential products from various providers and compared them with their own requirements.
- Result: Evaluation of potential software providers
User Testing with Employees
The two potential products were tested live by edding employees to check their alignment with the company’s requirements.
- Result: Improved sense of user-friendliness
Request for Proposals
edding AG obtained proposals from the two most promising providers.
- Result: 2 offers for the desired product combination (digital contract management and signature)
What excites me about the solution is that it is a standard product that can then be adapted to the company and its needs. We can incorporate new features and, as in our case, add digital signature so that it fits our way of working.
Alina Drechsel
Digital Consultant
edding AG
From 4 to 5 Days to an Average of 5 Minutes for Contract Processing and Signing
- d.velop sign is used nationwide in Germany for signing contracts
- d.velop contracts is used for the entire contract lifecycle
- Integration of the software into the existing Microsoft 365 environment
- Throughput times have been massively reduced
- Manual processes have been replaced by digital, automated processes
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